"Organizers" shall mean FPPEDUMedia. "Customer" shall mean any person or persons, firm or company, their servants or agents, or contractors applying for and being allotted space or other services. "Contract" shall mean these Terms and Conditions together with the official application form signed for and on behalf of the Organizers and the "Event" shall mean the event stated on the face of the contract or invoice form. "Space" shall mean the area in the Event building applied for by or allotted to the customer.
2. Applications for Space and Allotments
Application for Space must be made on the official Contract, all sections of which must be completed and signed for and on behalf of the Customer and the allotment of Space by the Organizers shall constitute a contract subject to these Terms and Conditions. Charges for space are stated overleaf and may be subject to alteration. The Customer shall occupy the space allocated to him exclusively as notified on the Contract. The Customer may not assign, sublet, transfer the space or grant licenses in respect of any part of the space allotted to him nor may he advertise firms who are not a party to the Contract. The maximum number of representatives for a single booth/table is 4 people, the organizers may accept more names for badges, but no more than 4 people should be at the same time at a single booth/table. If the customer would like to bring more representatives, a larger space should be contracted.
3. Abandonment and Limitation
a) In the event of abandonment, postponement or cancellation of the Event for any reason or limitation of the use of the Event premises or of any of the services provided therein resulting from circumstances beyond the control of the Organizers or intervention by an outside authority or by a decision found necessary by the Organizers, the Customer shall have no claim against the Organizers in respect of loss, delay, costs, expenses, monies or damage and the Customer\'s liability under this Contract shall not be reduced. b) The Organizers reserve the right to alter the layout of the event in any respect and at any time. Should it be necessary to rearrange the event or transfer it to another location, the Organizers shall be entitled to allot alternative space to the Customer as the Organizers may determine. They will adjust the cost of the space as necessary for the Customer if the space is affected by such alteration but will not be liable to make any further payment or compensation and the Customer will not be entitled to withdraw from the contract. c) In case the Customer does not take possession of the space by 12 P.M. on the opening day of the Event, the Organizer reserves the right to allot the space to others without refunding the participation charges already paid.
4. High School Road Shows - Inclusions
Hotel rooms provided are single/double rooms depending on the hotel, and are intended for single occupancy. All selected hotels are 4 or 5 star. They are inclusive of breakfast and WiFi. Transportation is by executive coaches and/or economy class flights. A reasonable amount of snacks, drinks and light food items are offered during transportation. Meals are provided at hotels and suitable restaurants that coincide with the event schedule. The High School Road Show rates are strictly for one participant per Customer. Customers wishing to have more than one participant should enquire to their FPP representative as to available space and the requisite fees.
5. Bankruptcy or Liquidation
In the event of the Customer being declared bankrupt or going into voluntary or compulsory liquidation or failing to observe and perform the obligations or make payment under the terms of the Contract, the Customer may be determined to be in breach of the Contract and all monies paid by the Customer shall be forfeited without prejudice to the right of the Organizers to claim for breach of contract.
6. Risks and Insurance
a) All exhibits articles and other property brought into the event hall by the Customer, shall be at the risk of the Customer. The Organizers shall not be responsible for any loss, damage or destruction occasioned by any cause whatsoever. b) The Customer shall be liable for and agrees to indemnify and keep indemnified the Organizers against any action, liability, costs, claims, expenses, damages and losses (whether loss or profits or otherwise) arising out of any act or omission of whatsoever nature by the Customer within the Event premises. c) The Customer is requested to bring his own power adapters/converters for a stabilized supply of power to their devices, since the Organizer cannot ensure stabilized power supply at all times. d) Customers will be fully responsible for any damage done to the premises, furniture and fixtures provided to them, and the decision of the Organizer in this respect will be final.
Without prejudice to the rights and remedies of the Organizers in respect of any breach of the Contract on the Customer\'s part, the Organizers may at their discretion allow the Customer to withdraw from the Event subject to the following conditions. a) the Customer must give written notice and if this notice is given prior to 90 days of the commencement of the event, a 30% cancellation fee will be applied. b) the Customer must give written notice and if this notice is given prior to 60 days of the commencement of the event, a 50% cancellation fee will be applied. c) if the customer gives notice of cancellation within 60 days of commencement of the event, no cancellation will be permitted and the full amount will remain either payable or no refund will be offered on monies previously paid. d) the Organizers will notify customer of cancellation in writing and from that time will have the right to deal with the space in the way the organizers consider best including the reallocation to another customer. e) when payment of the above amounts to the Organizers is received, the Contract shall be finally cancelled and one part shall have no further claim on the other.
8. Changes in Registration
Any request for changes in EXPO participation after registration form has been received, including but not limited to: Hotel registration, Transportation registration, EXPO registration, Stand Assistant Request - within 30 days of commencement of EXPO will incur a US$30.00 fee for each change. Cancellation or withdrawal of Expo booth registrations, webinars, and/or virtual fairs follow the withdrawal policy listed in section 6 above.
9. Media waiver
I give permission to FPP EDU Media to use photographs or video footage of me, taken at an FPP EDU Media event, for FPP EDU Media promotional purposes only.